Harris Hill Nursing Facility, part of The McGuire Group, is seeking a Medical Records Clerk to maintain accurate, complete, and organized resident medical records while supporting the clinical team and ensuring compliance with facility policies and healthcare regulations.
This role is based at Harris Hill Nursing Facility in Williamsville and supports skilled nursing and rehabilitation services in a CMS 5-Star rated environment focused on quality care and clinical excellence.
Responsibilities
- Set up, maintain, update, thin, and close resident medical records in accordance with facility policies and regulations
- Collect information from nursing staff, physicians, and other departments to ensure records remain accurate and complete
- Monitor and audit resident charts for completeness, accuracy, and regulatory compliance
- Update resident care policies and maintain required medical records documentation
- Prepare physician paperwork, schedule outside physician appointments, and maintain physician and nurse practitioner visit calendars
- Process transfer and discharge records and maintain records for former residents
- Add physician orders, laboratory results, and departmental reports to resident medical records
- Process laboratory requests, PRI assessments, census updates, QA documentation, resident identification materials, and other required medical records functions
- Create admission packets and provide necessary documentation to appropriate departments
- Support quality assurance activities and communicate admissions, discharges, and transfers as required
- Perform additional duties as assigned
Requirements & Qualifications
Qualifications
- High school diploma or equivalent required; Associate's degree in Medical Records Administration preferred
- 6 months of administrative experience required; 1 year of experience in medical administration preferred
- Strong organizational and record-keeping skills
- Excellent written and verbal communication skills
- Ability to maintain accuracy while managing multiple tasks and deadlines
- Strong customer service and interpersonal skills
- Proficiency with computer systems and electronic records management
- Ability to maintain confidentiality and comply with HIPAA standards
- Problem-solving skills and attention to detail
- Ability to work effectively with residents, families, physicians, and interdisciplinary team members
Benefits & Perks
Benefits
- Paid Time Off (PTO) for full-time and part-time employees
- Weekly or same-day pay options
- Health, dental, and vision insurance
- Life insurance
- Employee referral bonus program
- Retirement saving options
Location
Buffalo, New York, US
Employment Type
Part-time
Experience Level
Entry Level
Remote work allowed
No
Posted
3 weeks ago