Medical Records Assistant 2

The Department of Health Information Management at SUNY Downstate Health Sciences University is seeking a full-time Medical Records Assistant 2.

The successful candidate will:

• Have strong electronic systems experience and good interpersonal skills to address physicians and staff.
• Report to the supervisor of the file room area.
• Assist with special projects.
• Be cross-trained in all Health Information Management functions.
• Work with systems utilized by the alpha scanning system, including Healthbridge Electronic Medical Records, 3M Chart Tracking System, and Clairsol.
• Ensure strict adherence to HIPAA security and confidentiality guidelines.
• Troubleshoot problems with the scanning system or machine, ensure papers are properly oriented, and reposition pages in the system with the correct label and date of service.
• Conduct maintenance cleaning of the system and address paper jams.
• Prepare charts for the Alpha System Scan and process inpatient and outpatient papers appropriately for the corresponding medical record.
• Scan loose material into the Alpha system.
• Sort and scan emergency room records into the Alpha system.
• Conduct Master Patient Index/Eagle and 3M searches on all emergency room records.
• Assemble inpatient and outpatient charts.
• Ensure patient identifiers are on each page during medical record assembly and identify deficiencies according to departmental guidelines.
• Enter provider-related deficiencies into the 3MHISClient/Chart Fact system.
• Ensure all processed charts are signed out in the 3MHISClient/ChartFact system to the appropriate department unit.
• Conduct Master Patient Index/3M searches on all loose papers.
• View records for attorneys, auditors, patients, and others.
• Provide prompt responses to telephone, fax, and walk-in inquiries, as well as requests from the Department of Health and other hospital entities for medical information.