Birmingham OB/Gyn is seeking a highly organized, detail-oriented, and technology-comfortable Health Information & Electronic Records Specialist to support the flow of patient health information across the practice.
This role is responsible for ensuring patient records are received, organized, routed, retrieved, and released accurately and efficiently. The specialist will work with electronic systems, outside partners, health information exchange tools, and traditional records workflows to help improve how health information moves through the organization.
The position also provides an opportunity to identify workflow issues, support process improvements, and help ensure physicians and clinical teams have the information they need to provide excellent care.
Qualifications
- High school diploma or equivalent required
- Previous medical records, health information, medical office, referral, or other healthcare experience preferred
- Education or coursework in Health Information Management, Health Informatics, Healthcare Administration, or a related field is a plus
- Strong computer skills and comfort learning new technology
- Exceptional attention to detail and accuracy
- Strong organizational and problem-solving skills
- Ability to work accurately with a high volume of patient information
- Ability to prioritize multiple responsibilities and consistently follow through
- Strong written and verbal communication skills
- Ability to recognize when information requires additional review, escalation, or follow-up
- Dependable, adaptable, and comfortable working independently and as part of a team
- Understanding of patient confidentiality and HIPAA requirements
Key Responsibilities
- Manage incoming patient records and documents received electronically, by fax, and through paper workflows
- Review, organize, index, and route incoming patient information to the appropriate location or team
- Maintain accurate patient information within the electronic health record
- Use electronic fax and document-management tools to receive and transmit patient information
- Manage records associated with patient referrals and health information exchange workflows
- Scan and process paper records and documents when necessary
- Verify documents are associated with the correct patient and properly categorized
- Identify duplicate, incomplete, incorrectly routed, or improperly categorized information and resolve issues
- Assist staff in locating necessary patient information
- Coordinate medical records, FMLA, and other form requests with the outside health information management partner
- Determine which requests should be handled internally versus externally
- Obtain outside medical records needed for patient care
- Communicate with hospitals, physician offices, and other healthcare organizations as needed
- Assist with electronic health information exchange efforts
- Help improve workflows for receiving, retrieving, routing, and managing patient information
- Maintain patient confidentiality and comply with HIPAA and practice policies
Location
Alabama, US
Employment Type
Full-time
Experience Level
Entry Level
Remote work allowed
No
Posted
3 weeks ago