Responsible for managing and maintaining patient medical records for the facility. This role prepares, stores, retrieves, reviews, and safeguards records to ensure accuracy, completeness, and compliance with organizational policies, HIPAA regulations, and facility procedures.
Key duties include:
- Preparing new patient charts using paper records and electronic health records (EHR)
- Maintaining active and inactive patient files in proper order
- Scanning paper records into the EHR and creating digital images for storage
- Obtaining physician signatures on diagnostic studies prior to filing
- Providing medical records to healthcare providers and administrative staff as requested
- Preparing monthly statistics and reports related to medical records activities
- Processing release of information requests securely and timely
- Retrieving records from offsite storage when needed
- Assisting with clerical tasks such as answering phones, faxing, and patient check-in/check-out
- Following safety, security, HIPAA, and PREA requirements
- Participating in training, quality improvement activities, and disaster preparedness drills
Requirements & Qualifications
Qualifications
- High school diploma or equivalent
- At least 1 year of experience in a medical office or healthcare setting
- Training in an accredited medical records program or experience with an established medical records system preferred
- Working knowledge of business English, math, grammar, and spelling
- Strong organizational, communication, and attention-to-detail skills
- Ability to exercise discretion and maintain patient confidentiality
- Ability to communicate effectively in written and verbal form
- Ability to stand, sit, walk, bend, kneel, crouch, and lift up to 50 pounds as needed
Location
New York, US
Employment Type
Full-time
Experience Level
Entry Level
Remote work allowed
No
Posted
1 week ago