Transplant Data Management Assistant

Performs clerical and records-management duties related to transplantation and renal care services, supporting the maintenance, review, distribution, and documentation of medical information. The role maintains accurate patient records and registries, coordinates data requests, supports electronic medical record workflows, and helps ensure compliance with regulatory and agency requirements.

Typical work activities

• Maintain medical records and patient information databases for potential transplant patients
• Extract patient information from medical records and enter data into logs and registries
• Review records for required documentation and identify missing information
• Coordinate follow-up with staff to complete outstanding medical record documentation
• Attach transcribed reports to electronic medical record systems
• Respond to data and patient information requests in compliance with organizational and regulatory guidelines
• Maintain the organ procurement and transplantation waiting list and communicate updates to appropriate parties
• Submit and monitor charges to patient accounts during the transplantation process
• Train physicians on electronic signing and dictation systems
• Perform data searches and prepare correspondence for medical staff
• Scan, index, and quality-check scanned documents
• Prepare records for New York State Disability Insurance claims
• Attend meetings, trainings, and in-services as required