Under general supervision, this role performs clerical and specialized work related to the registration, processing, and maintenance of vital records and patient medical records.
Responsibilities include:
- Reviewing birth, death, and fetal death certificates for completeness and accuracy
- Processing vital record documents and forwarding original certificates to State Vital Records through NCDAVE
- Scanning, purging, indexing, filing, and maintaining medical records in a document imaging system
- Handling paper, electronic, and microfilm records
- Supporting release of information and records retention processes in compliance with state and HIPAA guidelines
- Providing customer service by phone, mail, and in person
- Entering immunization data into NCIR when needed
- Coordinating with hospitals, physicians, funeral directors, midwives, and state agencies
This position is based in a county government public health environment and requires strong attention to detail, confidentiality, and tact in public-facing interactions.
Requirements & Qualifications
Required Qualifications
- High school diploma or GED
- 2 years of clerical experience in a health care setting, or equivalent combination of education and experience
- Certified North Carolina Notary, or ability to become certified within 90 days of employment
- Ability to provide immunization records, proof of immunity, or complete required vaccination series as applicable
- Compliance with public health screening requirements
Preferred Qualifications
- Associate's degree
- 5 years of clerical experience processing birth and death certificates in NCDAVE and using an electronic medical records system
- Bilingual skills in Russian and/or Spanish
- Knowledge of HIPAA privacy laws, access, and release of information
- Experience with customer service and electronic medical records systems
Benefits & Perks
Benefits and Perks
- Health insurance
- Dental insurance
- Life insurance
- Retirement plan through the North Carolina Local Government Employees Retirement System
- NC401(k) supplemental retirement program
- 457 deferred compensation plan
- Flexible spending accounts for medical, pharmacy, dental, vision, and daycare expenses
- Direct deposit
- Vacation, sick leave, holidays, parental leave, and other paid leave options
- Employee Assistance Program
- Fitness center membership discounts
- Volunteer time off
Location
North Carolina, US
Employment Type
Full-time
Experience Level
Entry Level
Remote work allowed
No
Posted
1 month ago