Under general supervision, the Vital Records Technician performs clerical and specialized records-processing duties related to vital records and medical records. The role involves reviewing, categorizing, scanning, indexing, filing, and maintaining records; processing birth, death, and fetal death certificates; and supporting release of information functions in accordance with organizational, state, and HIPAA guidelines.
Key duties include:
- Reviewing vital records for completeness and accuracy
- Entering record information into computer systems and state databases
- Scanning, purging, indexing, and filing medical records in a document imaging system
- Supporting processing of patient medical records and release of information requests
- Coordinating with hospitals, physicians, funeral directors, midwives, and state vital records staff
- Reviewing paper, electronic, and microfilmed records and transferring records to electronic format
- Applying record retention standards to electronic documents
- Providing customer service by phone, mail, and in person
Requirements & Qualifications
Minimum qualifications:
- High school diploma or GED
- Two years of clerical experience in a health care setting, or an equivalent combination of education and experience
- Must be a certified North Carolina Notary, or obtain certification within 90 days of employment
- Ability to complete an online skills assessment as part of the application process
Preferred qualifications:
- Associate's degree
- Five years of clerical experience processing birth and death certificates in NCDAVE and using an electronic medical records system
- Bilingual ability in Russian and/or Spanish
- Knowledge of HIPAA privacy laws, access, and release of information
Special requirements:
- Must provide immunization records, proof of immunity, or begin the required vaccination series as applicable
- Must comply with public health screening requirements before the first day of employment
Benefits & Perks
Benefits include:
- Health insurance
- Dental insurance
- Life insurance
- Retirement benefits through the North Carolina Local Government Employees Retirement System
- NC401(k) supplemental retirement program
- 457 deferred compensation plan
- Flexible spending accounts for medical, pharmacy, dental, vision, and daycare expenses
- Direct deposit
- Vacation leave
- Sick leave
- Paid holidays
- Uniformed services leave
- Civil leave
- Family and Medical Leave Act protections
- Paid parental leave
- Educational leave
- Volunteer time off
- Employee assistance program
- Aquatic and fitness center discounts
- National College Savings Program access
Location
North Carolina, US
Employment Type
Full-time
Experience Level
Associate
Remote work allowed
No
Posted
1 month ago