Responsible for generating invoices and submitting monthly and quarterly billings, filing, general record keeping, and maintenance of records in the Business Office.
Essential Functions
- Bill proficiently in multiple billing software programs, including Blackcat, ITherapy Docs, EVV AuthentiCare, EPICS, Providersoft, FIT, Therap, Life Transitions, ICC Billing, and Behavioral Health SSE systems
- Generate fund audit reports and prepare invoices for funders
- Enter expenditures and upload scanned backup documentation
- Maintain childcare and DayHab attendance, rosters, income eligibility forms, and meal count records
- Submit monthly billing in EPICS and support fiscal agent billing services
- Generate and understand fund audit reports through Aptafund for billing data entry
- Maintain "Billed and Received" records in Excel, including billed and received amounts, dates, receipt numbers, denied payments, and rebilled payments
- Reconcile billed and received funds semi-annually
- Compile childcare credit card receipts and balance monthly merchant statements
- Record daily deposits for transportation and childcare revenue
- Maintain and balance petty cash
- Scan related expenditures into electronic files
- Code and enter Child Care cash receipts in a timely manner
- Assist with Express Warrants as needed
- Support the Business Office Manager and CFO as needed
- Follow organizational policies, procedures, and safety guidelines
- Maintain a professional and positive attitude and work well with others
- Perform other related duties as assigned
Requirements & Qualifications
Education
- High school diploma or equivalent required
Experience
- Accounting knowledge required
- Accounting experience preferred
Skills
- Proficient with Word and Excel
- Ability to operate a 10-key calculator accurately
- Ability to multitask in a fast-paced office environment
- Ability to learn and understand the chart of accounts
- Strong attention to detail
- Good organizational skills
- Ability to adapt to a changing environment
Additional Notes
- A timed test may be given to applicants to assess speed and accuracy
Benefits & Perks
Benefits
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Location
New Mexico, US
Employment Type
Full-time
Experience Level
Entry Level
Salary Range
$42,000 - $42,000
Remote work allowed
No
Posted
3 weeks ago
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