The Medical Records Coordinator performs a variety of clerical duties involved in maintaining patient medical records including filing, retrieving and distributing medical records, loose notes and reports, and maintaining associated logs and records in accordance with established priorities and procedures.

Responsibilities:

Coordinates and participates in scanning of medical records for off-site practices.
Coordinates and participates in purge and inventory required for storage of charts in off-site locations.
Compiles and maintains medical records of patients to document condition and treatment and to provide data for research studies.
Compiles medical care and census data for statistical reports on diseases treated, surgery performed, and use of hospital beds.
Ensures all medical files are complete and include documents such as dictations, laboratory and pathology reports, operative reports and notes, discharge summaries, copies of insurance cards, demographic information, and insurance authorizations.
Receives all requests for medical records; sorts requests by priority and provides routine information such as admission or discharge dates and medical record locations to authorized requestors.
Prepares and ensures all charts are pulled in advance of request date and prepared for provider use, continually checking that add-on information or documents are captured.
Assists in retrieval and copying of medical information to answer authorized requests supporting patient care, account settlements, and third party sponsorship; documents patient records appropriately.
Ensures charts are returned and filed at the end of each day.
Ensures coverage is provided for the Medical Records area at all times.
Responsible for creation and edits of all office forms.
Performs other related duties as assigned.

Qualifications:

High School Diploma or GED.
6 months clerical and/or general office experience; knowledge of medical terminology preferred.