Join a collaborative, detail-driven team supporting high-quality patient care behind the scenes. The Westwood Ambulatory site is seeking a Medical Records Coordinator to serve as a central hub for clinical documentation, ensuring critical records are accurately processed and routed to the right clinicians at the right time. This role offers a mostly remote, hybrid schedule (one onsite day each Thursday) and the opportunity to work independently while being part of a supportive, flexible two-person team that values teamwork and shared coverage.
This position is ideal for someone who is highly organized, meticulous, and comfortable working with medical records systems. Prior Epic experience and familiarity with medical terminology are a plus, and your attention to detail will play a key role in preventing charting errors and delays in care�94all in a focused environment with minimal patient interaction.
Responsible for organizing, maintaining, and safeguarding patient medical records. This position oversees the day-to-day operations of the medical records, ensuring compliance with regulatory standards, scanning documents, receiving outside records, organizing records and efficiently processing information requests.
Oversee the organization and filing of patient medical records, ensuring accurate and timely filing.
Receive incoming records and process them accurately and timely.
Retrieve finalized Medical Record release forms completed by patients in real time.
Contact patients if there is missing information.
Fax releases to appropriate offices and verify receipt.
Ensure records are sent and/or received.
Manage and utilize electronic health record systems (Epic) for maintaining and accessing patient information.
Oversee records management related to the Consumer Directed Personal Assistance program.
Collaborate with healthcare providers, nurses, and other staff to ensure accurate and complete documentation of patient information.
- High School Diploma or Equivalent required
- 2-3 years experience in health information management or medical records required
- 1-2 years leadership and supervisory experience preferred
- Knowledge of HIPAA regulations, health information management policies, and electronic health records
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Detail-oriented with focus on accuracy and compliance
- Proficiency in health information management systems and EHR platforms (Epic preferred)
Comprehensive benefits package, career advancement opportunities, differentials, premiums, bonuses, and recognition programs (details provided by Talent Acquisition team)
Location
Massachusetts, US
Employment Type
Full-time
Experience Level
Associate
Remote work allowed
Yes
Posted
3 weeks ago