Health Information Management Technician II

Position Summary

Analyzes patient records for completeness of documentation, including missing signatures or dictation, according to regulatory guidelines and hospital rules. Prepares discharged medical records for document imaging by checking identification on all pages and ensuring records are ready for scanning. Uses document imaging and processing applications to scan, index, and perform quality assurance so documents are transferred to the electronic record in Meditech.

Core Job Functions

• Reviews scanned documents and indexes them to the appropriate category if the barcode does not read.
• Reviews documents for missing signatures and assigns them to the appropriate physician for e-signature.
• Creates batch cover sheets, repairs records for scanning, applies patient identification labels when needed, and organizes information in chronological order.
• Monitors scan quality and rescans documents as needed.
• Answers phones promptly and follows confidentiality policies.
• Assists physicians with locating information and, when requested, instructs them on dictation systems and e-signatures.
• Monitors receipt of records from all locations, checks discharge lists, locates missing records, and maintains tracking logs.