Job Summary

The HIM Records Technician ensures availability and accessibility of patient health records. The role performs quality checks, scans, and indexes clinical documentation into the Electronic Health Record (EHR), prepares records requests, assists with referral tracking, and responds to subpoena requests in coordination with the compliance department.

Essential Duties

Review patient identifiers, track EHR referrals, scan and index documents into the EHR, and forward records for review and signature.
Review e-fax documents and route them to the appropriate folder for indexing.
Review and index documents into patient EHRs as assigned.
Review medical records for completeness and file records in designated areas.
Manage patient records, including record requests for billing and legal services, duplicate charts, deceased or inactive patient updates, and communication by fax or email.
Comply with laws and regulations related to HIPAA and patient confidentiality.
Use fax, scan, print, and filing equipment to support patient care.
Process routine and same-day release of information requests as appropriate.
Submit requested release of information documentation to requestors.
Perform additional duties as needed to support client obligations.

Qualifications

High school diploma or GED required.

One year of healthcare experience in an HIM department, physician office, or medical environment required.

Experience with electronic patient records, medical terminology, scanning, indexing, and computer systems.

Excellent interpersonal, written, verbal, and communication skills.

Basic understanding of HIPAA and PHI.

Strong time management, organization, self-motivation, and confidentiality.

Ability to work well in a team environment and maintain productivity.