Health Information Technician

Works to retrieve paper records from the floor and the ambulatory clinics to scan to the EMR. Monitors the process to ensure accuracy, legibility, and integrity of the scanned record. Oversees all aspects of release of health information. Ensures requests are responded to timely and according to HIPAA, State, and Federal regulations. Assists with other HIM department functions, such as auditing and correcting patient information in the EMR Master Patient Index.

Assist with release of information requests for both the inpatient and the outpatient area.

Receives all requests, ensures the requests are valid, logs requests into the Meditech tracking system, secures records from offsite as needed, creates the requested copies, ensures they are completed timely, sends required invoices and tracks payment.

Scans paper reports into the EHR. Ensures all loose paperwork and patient reports are scanned into the patient's electronic health record within five days of receipt.

Works to ensure specific, designated reports are scanned concurrently.

At discharge collects all remaining paperwork from the floors and scans them into the patient's health record.

Ensures the quality and accuracy of all scanned items. Checks to ensure that documents are scanned to the correct patient's record and the correct document category, including checks for legibility of the scanned documents.

Retrieves and organizes information needed for audits and reviews and the ability to perform audit reviews and process insurance denials.

Receives, screens, and handles incoming departmental calls.

Ensures mail is picked up, processed, and responded to in a timely manner.

May be required to assist with Master Patient Index projects, which includes periodic review and clean-up of duplicate medical records.

High School Diploma/Equivalent preferred or course work in Health Information Management

1-2 years of working in a Health Information Management Department or similar work environment.

Knowledge of the Electronic Health Records Systems.

Microsoft Office skills including Excel, Outlook and Word

Knowledgeable of release of information databases

AA degree or college education preferred.

Experience working with an electronic health record system. Ability to perform audit reviews and process insurance denials. Perform scanning and indexing of patient health information, assist with processing release of information requests by locating and retrieving corresponding protected health information in a timely and efficient manner.

Ensure patient privacy is safeguarded and work is performed following HIPAA guidelines. Assist with staff training on release of information and other department functionalities as needed. Validate requests for protected health information per Federal, State regulations. Perform other duties as assigned by supervisor.