Residency Coordinator

Position summary

Provides continuity of records in the transition from prospective resident to appointed resident and ensures accuracy of information maintained during tenure.

Responsibilities

• Maintains confidentiality of all records and information obtained.
• Participates in the preparation of manuscripts, abstracts, and other materials for publication or presentation.
• Assists the Senior Residency Coordinator in maintaining and tracking statistical surveys used in reporting mechanisms, including the AMA/FRIEDA annual surveys.
• Composes and prepares correspondence and various reports, prioritizing appropriately.
• Prepares and distributes call schedules to resident staff, faculty, and pertinent hospital departments.
• Demonstrates working knowledge of the residency program, including the resident match program.
• Tracks and assures compliance with required certifications.
• Schedules residents, fellows, and faculty for re-certifications in BLS/ACLS, ATLS, and PALS/NRP.
• Represents the department to the public and outside agencies in matters of administrative consequence.
• Coordinates conference travel, including airfare, registration, hotel accommodations, and reimbursements to physicians.
• Develops working knowledge of the ERAS database regarding applications, evaluations, and scoring.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies and applicable federal, state, and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Screens telephone calls and visitors in a timely, courteous, and appropriate manner.
• Maintains an accurate inventory of office supplies and forms, and maintains equipment.
• Adjusts support to accommodate changing priority needs.
• Assists with medical students and physician assistants rotating through the department, including badge, parking, pager, call schedules, and academic schedules.
• Demonstrates tact and diplomacy and maintains confidentiality.
• Seeks professional growth proactively by pursuing career development opportunities.
• Supports quality improvement and cost-containment efforts.
• Participates on various hospital committees as needed.
• Develops processes to improve efficiency by designing standardized formats for routine correspondence.
• Supports department faculty, residents, fellows, and staff as needed.
• Photocopies and distributes Journal Club articles to residents and faculty in a timely manner.
• Tracks periodicals and books for medical libraries.
• Coordinates rotation-specific curriculum, including goals, objectives, and pre- and post-exams.
• Implements systems of faculty, resident, and rotation evaluations per RRC guidelines.
• Provides administrative support for resident staff per RRC guidelines, including lecture preparation, CVs, post-graduate employment, and pre-credentialing and verification.
• Coordinates RRC-required didactic lecture series.
• Generates and maintains IRB protocol documentation.